[Tutorial] Set a Keyboard Shortcut for “Save as PDF”

This is a discussion on [Tutorial] Set a Keyboard Shortcut for “Save as PDF” within the Apple Discussions forums, part of the Apple Forums category; This walkthrough is going to demonstrate enabling a ‘Save as PDF’ keyboard function as a secondary feature of the traditional printing keyboard shortcut. It’s going ...

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Thread: [Tutorial] Set a Keyboard Shortcut for “Save as PDF”

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    [Tutorial] Set a Keyboard Shortcut for “Save as PDF”

    This walkthrough is going to demonstrate enabling a ‘Save as PDF’ keyboard function as a secondary feature of the traditional printing keyboard shortcut. It’s going to look and sound like a conflict with the normal Mac OS X print shortcut of Command+P, but it works perfectly.

    1. Head to the  Apple menu and choose “System Preferences”, then go to the “Keyboard” control panel
    2. Choose the “Shortcuts” tab
    3. Select ‘App Shortcuts’ from the left side menu, then click the [+] plus button to add a new shortcut
    4. In “Menu Title”, type in “Save as PDF…” exactly (yes, with three periods on the end)
    5. Click into “Keyboard Shortcut” and now hit Command+P (yes, that’s the standard printer shortcut, wait and see how this works)
    6. Now choose “Add”
    7. Close out of System Preferences, you’re ready to test the new PDF saving keystroke which is going to be Command+P+P (yes, holding down command and hitting P twice)


    Open just about any file or webpage to test out your new keyboard shortcut to save the file as a PDF. Just open the document and hit Command+P+P to jump past the standard print dialog box and immediately to the “Save As PDF” portion of the Print dialog.

    Now just save the PDF as usual, filling in the title, author, and subject if desired, or choosing to password lock the PDF by going through the Security Options. The saved file is your average PDF file, no different than any other generated from the Mac printer tool, you can quickly check it within Preview or Quick Look.

    Once you have this keyboard shortcut setup, you can even activate by selecting a file on the desktop and using the Print from Desktop trick, just remember to hit the P key twice.

    I used this shortcut in OS X Mavericks through macOS Sierra and it works perfectly.
    Last edited by ardchoille; 09-29-2016 at 01:36 AM.
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    Nice one Ard...thanks for sharing
    ardchoille likes this.
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